Privacy Policy

1. Overview and Scope

This Privacy Policy explains how we collect, handle, use, and share personal data from visitors of our website, contact forms, deal teasers, and investor portals. Our operations are governed in compliance with Japan's Act on the Protection of Personal Information (APPI) and, where applicable, the EU General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679).

2. What Personal Data We Collect

We collect personal data through active interaction with our website and advisory portals:

• Contact Form Data: Name, professional email address, phone number, company name, department, title, and query details.
• Investor Inquiry Data: Investment mandates, sector preferences, geographic interest, budget ranges, and proof of capital credentials.
• Seller-Side Inquiry Data: Corporate descriptions, financial metrics, assets, company name (redacted on teasers), and shareholder details.
• Event Registration Data: Contact details, attendance details, and feedback surveys from M&A webinars and corporate summits.
• Newsletter and Updates Data: Email addresses and reading preferences for weekly investment updates and deal portfolios.
• Website Analytics & Cookies: IP address, device specs, browser type, page visit behavior, and user flows captured via GA4 and Microsoft Clarity.

3. Purpose of Processing

TVC processes personal data for clear and legal business purposes:

• To provide financial advisory, M&A placement, corporate valuation, and capital raising solutions.
• To verify prospective buyers and sellers under strict Know-Your-Customer (KYC) protocols.
• To communicate transaction updates, NDA statuses, and access to transaction dossiers.
• To deliver customized deal teasers, sector reports, and weekly newsletters.
• To monitor website speed, improve portal utility, and maintain security configurations.

4. Data Retention Period

We store personal data only as long as necessary to satisfy the purposes for which it was collected, or as needed to resolve transaction records, comply with Japanese corporate accounting laws, and defend against potential claims. Contact inquiry records are typically retained for seven (7) years following the conclusion of client relationships. Unregistered newsletter subscriptions are deleted immediately upon opt-out.

5. Data Sharing & Third Parties

We do not sell personal data. To facilitate cross-border transactions, we may share information with:

• Group Companies: Other affiliates within the Tokyo Consulting Group to support multi-jurisdictional compliance and taxation analysis.
• Advisors & Intermediaries: External legal counsel, financial auditors, and joint M&A advisors under absolute confidentiality covenants.
• Service Providers: Cloud infrastructure hosts, CRM database engines, and web analytics tools acting as data processors.

6. International Data Transfers

Since TVC coordinates transactions between Japan, Thailand, ASEAN nations, and occasionally the European Economic Area (EEA), your data may be transferred across borders. When transferring data from the EEA to Japan or ASEAN regions, we employ Standard Contractual Clauses (SCCs) or rely on Japan's GDPR adequacy decision to secure equal protection.

7. Your Rights

Under APPI (Japan) and GDPR (EU), you have complete rights regarding your data:

• Access: The right to request a record of the personal data we hold about you.
• Correction: The right to request rectification of inaccurate or outdated details.
• Erasure / Deletion: The right to request that we purge your personal data.
• Withdraw Consent: The right to revoke consent for newsletter updates or marketing cookies at any time.

To submit a formal request, please utilize our interactive Privacy Request Page or contact our Data Officer.

8. Contact Information

For any privacy inquiries, data requests, or complaints, contact us at:

Tokyo Venture Capital Co., Ltd.
Attn: Data Protection Officer
7th floor, AM Building, 2-5-3 Shinjuku, Shinjuku-ku, Tokyo 160-0022, Japan
Email: [email protected]
Phone: +81 3-5369-2930